1.1 Online Giving Ltd. (“OG” or “We”) are committed to protecting and respecting your privacy.
1.3 For the purpose of the Data Protection Act 1998 (the “Act”), we are the data controller.
2. INFORMATION WE MAY COLLECT FROM YOU
2.1 We may collect and process the following data about you:
(a) Information you give us. You may give us information about you by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our site, subscribe to our service, make a donation to a registered charity on our site, register a charity on our site, and when you report a problem with our site. The information you give us may include your name, address, e-mail address, phone number and payment details. If you are eligible for UK Gift Aid, we will also ask you to confirm your UK domicile address as this may be different from your billing address.
(b) Information we collect about you. With regard to each of your visits to our site we may automatically collect the following information:
(i) technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information (username and password (if you decide to become a registered user), browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and
(ii) information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); fundraising and charity related products and services you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.
(c) Information we receive from other sources. We may receive information about you if you use any of the other websites we operate or the other services we provide. We are also working closely with third parties (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers and search information providers) and may receive information about you from them.
4. USES MADE OF THE INFORMATION
4.1 We use information held about you in the following ways:
(a) Information you give to us. We will use this information:
(i) to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information and services that you request from us;
(ii) to carry out our regulatory obligations arising from the services offered by or through or website;
(iii) to provide you with information about other fundraising and charity related products and services we offer on our website including, but not limited to, special offers and rewards;
(iv) to provide fundraisers and charities with information to help them track donations, publish information on their pages and to publish messages of support;
(v) to provide you with information about fundraising and charity related services we feel may interest you (such as other charities and fundraising opportunities);
(vi) to notify you about changes to our service; and
(vii) to ensure that content from our site is presented in the most effective manner for you and for your computer.
(b) Information we collect about you. We will use this information:
(i) to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
(ii) to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
(iii) as part of our efforts to keep our site safe and secure;
(iv) to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; and
(v) to make suggestions and recommendations to you and other users of our site about services that may interest you or them.
(c) Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
4.2 In addition, if you have given us telephone instructions or e-mail instructions we will write to you to confirm your donation. We are required to do this by the Charities Commission for England and Wales. When we confirm your transaction we do not write your full card details.
5. DISCLOSURE OF YOUR INFORMATION
5.1 We may share your information with selected third parties including:
(a) Employees and partners of OG to deal with accounts and charities registered with our site, and services provided by or through our site.
(b) To fundraisers, donors and charities.
(c) If we or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.
(d) Analytics and search engine providers that assist us in the improvement and optimisation of our site.
6. WHERE WE STORE YOUR PERSONAL DATA
6.2 All information you provide to us is stored on our secure servers using Secure Socket Layer online technology to encrypt the data you provide.
6.3 When we receive confirmation of your online donation we do not have access to your full card details and your payment information is not stored on our servers.
6.4 Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
6.5 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
7. YOUR RIGHTS
7.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at firstname.lastname@example.org.
7.2 Our site may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
8. ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.